How do you manage your technical data sheets in the foodservice industry?
Inventory management

How do you manage your technical data sheets in the foodservice industry?

November 14, 2023
Optimize your material costs
Order just what you need
Reduce your losses
Analyze your ratios

Inventory management: the importance of technical data sheets in restaurants

Financial benefits  

Precise calculation of production costs

The use of technical data sheets makes it possible to calculate the production costs for each dish. By taking into account the quantities required for production, unit prices and labor costs. Creating a technical data sheet helps you set more competitive selling prices and maintain the profitability of your establishments.

Maintain optimal stock levels

By controlling the quantities of products required for each dish and finished product, you can avoid losses due to product expiry. This will also help you define the safety stock required to maintain good management of your restaurants.

Better negotiation with suppliers

Precise knowledge of your ingredient requirements enables you to negotiate prices more effectively with suppliers. You can then obtain more advantageous rates, helping to reduce costs.


Benefits for your teams

A simplified inventory management system:

Recipe data sheets can be used to calculate the total quantity of raw materials theoretically consumed over a given period. This can be compared with the quantities actually used, taking stock variations into account.

Time saving:

Each recipe sheet provides the manufacturing steps needed to guarantee the quality of the final product, and speeds up the process of preparing dishes. By following the data sheets, cooks can work more fluidly, improving productivity in the kitchen.

Organize your production:

Kitchen data sheets enable efficient organization of kitchen tasks. Cooks can anticipate preparation steps and quantities to avoid stock-outs and food waste. It also prevents delays or oversights during service.

Reducing kitchen errors:

By having standardized, well-documented recipes, cooks will make fewer preparation errors in the number of portions. A photo can be included to guide the cook in the presentation.

How do you create a kitchen production data sheet?

Create an effective recipe card in 8 steps :

1. List of ingredients :

  • List all the ingredients needed to prepare the dish. Identify exact quantities and units of measurement (grams, milliliters, tablespoons, etc.). Also specify the specific quality of the ingredients (e.g. "organic chicken").

2. Description of Preparation Steps :

  • Divide the preparation process into clear, sequential steps. Specify cooking techniques, cooking times, and temperatures if necessary. Be precise to ensure consistency.

3. Nutritional information and allergens :

  • If you feel it's relevant, you can include nutritional information such as calories, protein, fat and carbohydrates. This can be useful for diet-conscious customers.

4. Preparation time :

  • Indicate the estimated time needed to prepare the dish. This will help you plan production in the kitchen.

5. Regular update :

  • Technical data sheets must be regularly updated in the event of changes to recipes, costs or processes.

6. Storage and organization :

  • Make sure that technical data sheets are stored in an organized manner and are easily accessible to kitchen staff.

⚠️ Financial indicators to be taken into account

7. Cost price :

  • Calculate the cost price of the dish using the unit costs of the ingredients. This represents the total cost of the raw materials required to prepare a dish. By comparing this cost with selling prices, you can assess the profitability of each dish. 👉 A high raw material cost ratio may indicate opportunities for cost optimization.

8. Suggested retail price :

  • Based on the cost price, determine a suggested selling price for the dish. Make sure it's competitive on the market while generating a satisfactory profit margin.

Good to know 💡

Based on total cost of ownership,

it is possible to determine the selling price using a multiplying coefficient. This approach makes it possible to include various expenses such as salaries, charges and materials in the calculation of the selling price.

Free stock management and kitchen data sheet software

Yokitup has developed the first entirely free tool dedicated to the fast food, traditional food, bakery and hotel sectors.

By registering via the following link Free inventory management software

Our solution gives foodservice professionals the ability to easily manage their recipe cards and carry out inventories. Say goodbye to outdated Excel formats. You can analyze the cost of each ingredient and the profitability of your dishes in real time.

Recipe cards are an essential pillar of restaurant management, especially for large restaurant chains. They promote stock rotation, increase profit margins and simplify operations.

Would you like to find out more? Make an appointment with our team to implement the best inventory management strategy for your restaurants.

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